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Receptionist

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Experience:
Job Description:

Job Summary:

One of the main tasks is to provide & support the whole company with secretarial duties.

 

• Assist with general office duties as required, especially providing general secretarial cover, answering the telephone, etc.

• Opening and distribution of mails, and faxes to all concerned parties.

• Archive implement and maintain filing, retrieving and archiving system.

• Typing & scanning duties as required.

• Controlling of meeting & training room and facilities.

• Maintaining incoming and outgoing courier system.

• Issuing business cards as required by different departments after being approved by the department head.

- Administration Duties:

• Administration of the Health Scheme, including renewal, adding and deleting members, dealing with complaints,etc....

• Organizing travel and accommodation arrangements, whenever requested by any department.

• Issuing and keeping track of transmittal notes, as well as filing them.

• Responsible for Meet and Greet required by any department and liaising with logistics department for the transportation.

• Applying for visas in liaise with other secretaries in the company.

• Ensure HR team meets their set HSE targets every quarter, by tracking their table of targets and send it to each on monthly basis.

• Administration of the HR meeting held regularly.

• Preparation of the parties held in the company, as well as any other occasion for the company held C6 QUICK Petroleum Directory April. 2018 www.quickegypt.com Vacancies outside the Company’s premises.

-Miscellaneous Duties:

• Handling housekeeping including, cleaners & offices boys leaves, and utilization and overtime.

• Ensure the garden as well as all the plants & flowers in our offices are neat and fresh.

• When applicable be available for temporary substitution of other positions in the company.

• Actively participate in adherence to and improvement of the Company Management system on Quality and HSE related issues, including achieving HSE targets.

- Job Specifications:

Graduation Qualifications:

Bachelor degree Working Experience: One year is preferred but not mandatory.

- Other Skills:

Knowledge of Quality, Safety and Human Resources Management Systems Fluency in written and spoken English Computer skills (Microsoft Office) - Competencies: Keyboard skills

• Effective Business Communication

• Team Player

• Time management skills

Candidate Information:

To apply, please send your CV indicating the title to e-mail address:

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